The Legacy Passage
Guest Booking Terms & Conditions
Scotland | September 17–23, 2027
Last updated: November 2026
Welcome to The Legacy Passage. We're delighted you're considering joining us for this intimate experience in Scotland.
Please review the following terms before booking. They outline what to expect, how payments and cancellations work, and the shared responsibilities that help us create a safe, thoughtful, and memorable experience for everyone.
1. Your Retreat Organizers
The Legacy Passage is presented by Soulbare Wellness in partnership with Wendy Porter Events LLC.
Your booking agreement is with Soulbare Wellness LLC ( herein referred to as "Soulbare" or "Organizer"). Soulbare manages guest reservations, payments, and booking-related communications through WeTravel.
Wendy Porter Events LLC serves as our retreat planning and event-management partner. We work with trusted local providers, including Hello Scotland, to coordinate accommodations, transportation, and experiences.
For booking questions, please contact monica@soulbare.com
2. Reservations & Payment
The Legacy Passage is limited to 12 guests. Your reservation is confirmed once your booking is accepted, you agree to these terms, and your initial payment is received.
All retreat pricing is listed in British pounds (GBP). The full price, inclusions, and any applicable checkout fees will be disclosed before payment.
At the time of booking, payments may either be made in full, or according to the following payment schedule:
25% deposit: Due at booking.
50% installment: Due March 11, 2027.
25% final payment: Due August 11, 2027.
Guests booking after a scheduled payment deadline must pay any installments already due. Bookings made on or after August 11, 2027, require payment in full.
Payments are processed securely through WeTravel. Currency conversion rates and international transaction fees may vary depending on your financial institution.
If a scheduled payment is missed, we'll contact you and provide a reasonable opportunity to resolve it before canceling your reservation, subject to applicable law.
3. Guest Cancellations & Refunds
Because The Legacy Passage is an intimate retreat with limited availability and significant advance commitments, all payments are nonrefundable once received if you voluntarily cancel, except where applicable law requires otherwise.
This includes cancellations due to personal circumstances, illness, scheduling conflicts, travel disruptions, or inability to attend.
If you cannot attend, please notify us in writing as soon as possible.
You may request to transfer your reservation to another eligible guest. Transfers require advance written approval, acceptance of these terms by the replacement guest, and compliance with any supplier requirements. Additional costs may apply and will be disclosed beforehand.
No refunds are provided for voluntary late arrivals, early departures, missed activities, or unused services, except where required by law.
We strongly encourage you to understand your travel insurance coverage before booking.
4. Travel Insurance
Comprehensive travel insurance is required for every guest.
Your policy must provide appropriate coverage for:
Trip cancellation and interruption.
Emergency medical treatment abroad.
Emergency medical evacuation and repatriation.
We strongly recommend considering Cancel For Any Reason (CFAR) coverage for additional flexibility.
You may purchase insurance through any provider of your choice. Proof of qualifying coverage must be provided within 14 days of booking, or before departure for reservations made within 14 days of travel.
Insurance coverage, exclusions, reimbursement limits, and claims decisions are determined by your insurer. Purchasing insurance does not guarantee reimbursement for every cancellation circumstance.
If you do not provide qualifying coverage, we will give you a reasonable opportunity to correct the issue. Failure to meet this requirement may prevent participation, subject to applicable law.
5. What's Included
Your booking includes the accommodations, meals, facilitated programming, experiences, and scheduled transportation described in your confirmed retreat itinerary.
Accommodations are based on single occupancy unless otherwise arranged in writing. Specific rooms, views, or room assignments are not guaranteed unless expressly confirmed.
Unless specifically listed as included, the following are your responsibility:
International airfare.
Travel insurance.
Passport, visa, and UK entry-authorization requirements.
Personal purchases and expenses.
Independent travel before or after the retreat.
Where airport transportation is included, it may be provided through a prepaid Uber voucher, subject to the voucher's stated limits. Group transportation during the retreat will be provided as outlined in the itinerary.
6. Travel Responsibilities
Guests are responsible for arranging their own flights, maintaining valid travel documents, meeting applicable entry requirements, and arriving at designated meeting locations on time.
We recommend allowing sufficient time for international travel and unexpected delays.
Additional transportation or accommodations resulting from missed flights, delayed arrivals, or independent travel arrangements are generally the guest's responsibility, subject to applicable law.
7. Retreat Participation & Wellbeing
The Legacy Passage is designed to support reflection, connection, exploration, and personal growth.
Participation in wellness activities, movement practices, and facilitated experiences is voluntary. These experiences are educational and are not a substitute for medical or mental-health treatment.
Please inform us in advance of any relevant dietary restrictions, allergies, accessibility needs, or accommodations you may require. We will make reasonable efforts to support your participation, although some arrangements depend on third-party providers.
We ask all guests to approach the experience with respect for fellow participants, facilitators, local communities, and our shared environment.
We also ask that personal stories and sensitive experiences shared by other guests remain confidential unless permission is given.
We reserve the right to address conduct that creates a serious safety concern or significantly disrupts the retreat. Any resulting removal, costs, or refunds will be assessed according to the circumstances and applicable law.
A separate Participant Waiver & Release must be reviewed and signed before participation.
8. Itinerary Changes & Unexpected Circumstances
While we carefully plan every element of The Legacy Passage, travel occasionally requires flexibility.
Reasonable adjustments to activities, schedules, accommodations, transportation, or experiences may be necessary due to weather, availability, safety concerns, or circumstances beyond our control.
We will make reasonable efforts to provide comparable alternatives and communicate significant changes promptly.
If an essential part of the retreat changes materially before departure, we will explain your options, including any applicable right to cancel and receive a refund.
If unexpected circumstances disrupt the retreat after it begins, we will work with our local partners to find appropriate solutions. Any refund, assistance, or other remedy will be determined by the affected services and applicable law.
9. Cancellation or Postponement by the Organizers
If Soulbare cancels The Legacy Passage before it begins, including due to insufficient enrollment or circumstances that prevent us from delivering the retreat, guests will receive a full refund of retreat payments made to Soulbare.
If the retreat is postponed to new dates, guests may accept the new dates or request a full refund of their retreat payments.
Refunds will be issued within 14 days of cancellation or the guest's decision to decline new dates, or sooner if required by law.
Independent expenses, including airfare, travel insurance, and personal travel arrangements, are generally not reimbursed by the organizers, except where applicable law requires otherwise.
We strongly recommend appropriate travel insurance to help protect against unforeseen circumstances.
10. Photography & Privacy
Photography and video may take place during The Legacy Passage to document the experience.
Participation in promotional photography or video is entirely optional.
Guests will have the opportunity to provide separate consent for the use of their identifiable image, likeness, or voice in promotional materials. Declining consent will not affect participation in the retreat.
We respect the personal nature of this experience and will take particular care around private conversations, reflection sessions, and sensitive moments.
Guest information will be used to administer reservations, payments, travel arrangements, safety, and retreat services. Necessary information may be shared with trusted service providers for these purposes, including providers outside the United States.
11. Questions & Legal Rights
We want every guest to feel informed, comfortable, and supported throughout the booking process and retreat experience.
If you have questions or concerns, please contact monica@soulbare.com
These terms are subject to applicable consumer-protection laws and do not limit rights that cannot legally be waived.
If any provision is found unenforceable, the remaining provisions will continue to apply to the extent permitted by law.
By completing your reservation, you acknowledge that you have reviewed and accepted these Booking Terms & Conditions.
We look forward to welcoming you to Scotland.